Annual Conference – Safety & Health Guidelines2021-09-03T11:33:54-04:00

Safety & Health Guidelines

Our primary goal is the health and safety of members. We will not require attendees to be vaccinated but will ask all attendees to comply with all current CDC, local public health, and hotel guidelines at the time of the event. We will monitor developments and communicate with registered attendees leading up to the event. Should you feel uncomfortable attending the Conference in-person, we will be happy to move your registration to our virtual platform.

Because we need to advise the hotel of the number of attendees for meal purposes, we request that you advise us of your decision no later than September 10.

We are closely following updates in the ongoing public health situation. We are excited to see everyone at our Annual Conference scheduled for October 6-8 in Orlando. We’ve seen strong registration and are eager to host this in-person and virtual event after much time apart.

The safety of our members, speakers and staff are our highest priority. We ask all attendees to follow and respect our Safety & Health Tips below.

Get vaccinated! The CDC recommends vaccinations and MCIEF encourages all attendees to get vaccinated prior to attending our annual conference

Cancel your attendance if you aren’t feeling well prior to traveling to Orlando, we will be happy to move you to our virtual platform

Respect and practice social distancing when possible and avoid greeting others with physical contact.

Mask up! Masks are encouraged in busy indoor spaces and will be available at MCIEF’s registration desk.

Wash your hands frequently and use hand sanitizer. Hand sanitizer stations will be placed throughout the meeting facilities.

Enjoy! Let us know if you have any questions or concerns.

Review Hyatt Covid CDC Guidelines Sheet and below is what they have also implemented:

In light of COVID-19, we have implemented some changes for the health, safety and enjoyment for all of our guests. Below you will find the procedures we have set in place as our Commitment to Cleanliness:

Buffet Lines:

  • Plex Sheild Sneeze Guards are placed above all Self-Serve Buffet Food Items.
  • Glove Machines and Hand Sanitizer for guests are placed at the beginning of self-serve buffet lines.
  • Pre-Set Waters and Iced Tea are Covered with Paper Glass Covers.

Meeting Rooms:

  • Event spaces are disinfected between each use with Victory Sprayer.
  • AV equipment disinfected after each use.
  • Care Stations which include Disposable Masks and Hand Sanitizer are placed in each meeting room.
  • Hyatt Pens (provided in the meeting rooms) are Sanitized and Placed in individual plastic bags.

Throughout the Hotel:

  • All colleagues will wear protective masks and gloves.
  • Elevator button panels are disinfected at frequent intervals.
  • Contactless Check-in.
  • Hand sanitizer stations are placed throughout the hotel for all guests and staff.
  • Continuous colleague training in Hyatt Enhanced Cleaning standards

Each year MCIEF members, Transportation Risk Specialist designees, and other insurance and risk management professionals interested in the transportation industry will have the opportunity to attend and participate in the MCIEF Annual Conference. The conference is designed for individuals wishing to remain current and thereby well-equipped to confidently provide insurance and related services within the ever-changing environment that motor carriers operate.

This conference is qualified for 12 or 16 hours of CE credits in all states for participants who are required to maintain such credits.

Annual Motor Carrier Conference participation is also an available option for satisfying the TRS Designation biennial update requirement.

Open to MCIEF Members Only.



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